Privacy Policy: (Information We Collect & Use)

We collect information that you submit directly to us, including applications, sign-ups, newsletter subscriptions, and contact messages. We also collect basic website analytics and limited payment-related information, which is processed securely by our third-party payment providers.

How we use your information:

We use this information to:

• Operate and manage the Scottsdale Book Festival
• Communicate with applicants, participants, and subscribers
• Process applications and inquiries
• Improve our website and festival experience

Information sharing;
We share information only with trusted service providers that help us operate the festival, such as:

• Email and newsletter services
• Form and application tools
• Invoicing or payment processors
• Website hosting and analytics providers

We do not sell personal information or share it for cross-context behavioral advertising.

Your rights:
You may request access to or deletion of your personal information by contacting us at:
ScottsdaleBookFestival (at) gmail.com

Who We Are:

The Scottsdale Book Festival organizes a free, family-friendly literary festival in Scottsdale, Arizona. We operate scottsdalebookfestival.com and related festival pages.

What This Policy Covers:

This Privacy Policy applies to:

• Our website
• Festival applications
• Newsletter sign-ups
• Contact forms
• Any related festival submission processes

It explains:

• What information we collect
• How we use it
• Who we share it with
• Your choices and rights
• How to contact us

Information We Collect:

Information You Provide Directly

This includes:

• Contact details (name, email, phone, city and state)
• Author, vendor, and exhibitor application details
• Book links, bios, organization details, websites, or social links
• Volunteer preferences and availability
• Messages submitted through the Contact page
• Payment-related information processed by our payment providers

We do not store full payment card numbers.

Information Collected Automatically:

We may collect limited device and usage data through cookies or similar technologies, including:

• IP address
• Browser type
• Pages viewed
• Time and date of visits

This information is used for basic analytics related to performance, security, and traffic insights.

Information From Third Parties:

If you interact with our social media channels or embedded content (such as Instagram, Facebook, or YouTube), those platforms may collect data under their own privacy policies.

We encourage you to review those policies directly.

How We Use Information

We use collected information to:

• Review and manage exhibitor, author, and vendor applications
• Communicate with applicants, exhibitors, sponsors, and volunteers
• Send festival updates, confirmations, and operational messages
• Improve our website and event operations
• Conduct analytics and monitor site performance
• Maintain security and comply with legal requirements

How We Share Information

We share information only with trusted service providers that help us operate the festival and website, including:

• Email and newsletter platforms
• Website hosting and form services
• Payment and invoicing providers
• Analytics tools

These providers may use information only to perform services on our behalf.

Additional Disclosures:

We may also share information:

• To comply with applicable laws, legal processes, or governmental requests
• To protect the safety of attendees, exhibitors, volunteers, and the public
• In connection with an organizational or operational change related to the festival

We Do Not Sell or Share Personal Information:

We do not sell personal information and do not share data for cross-context behavioral advertising.

If our data practices change, we will update this page and provide any legally required opt-out options.

Cookies & Analytics

We use essential cookies to operate our website and may use analytics cookies to understand traffic and improve content. Where legally required, we will request consent before setting analytics cookies.

You can manage cookie preferences through:

• Our Cookie Settings (if enabled), or
• Your browser or device settings

Your Choices & Rights:

Email Communications

You may unsubscribe from marketing or announcement emails at any time.
Operational emails (such as confirmations, invoices, and instructions related to festival participation) may still be sent.

Cookies

You can adjust cookie preferences through Cookie Settings (if shown) or by managing your browser settings.

Access, Deletion, or Correction

You may request access to, correction of, or deletion of your personal information by emailing:
ScottsdaleBookFestival (at) gmail.com

We will verify your request and respond in accordance with applicable laws.

State Privacy Notices (CCPA, CPRA, and Similar U.S. Laws)

Residents of certain U.S. states may have additional privacy rights, including:

• Access to collected personal data
• Correction of inaccurate data
• Deletion of personal information
• Opt-out of targeted advertising
• Opt-out of certain data disclosures

We honor legally required rights requests and recognize Global Privacy Control (GPC) signals where applicable.

Categories of Information We Collect

We may collect the following categories of information:

• Identifiers (such as name and email address)
• Contact information
• Application or participation details
• Internet or usage data (basic analytics)

Purposes of Collection

We collect and use personal information for:

• Festival operations and administration
• Communication with participants and applicants
• Website functionality and performance
• Security, compliance, and analytics

Data Retention

We retain personal information only as long as necessary for festival operations, legal or accounting requirements, or as otherwise stated at the time of collection. When information is no longer needed, it is deleted or de-identified.

EU and UK Visitors

If you visit our website from the European Union or United Kingdom, we process personal data only as necessary to:

• Communicate with you
• Operate the festival and website
• Fulfill contract-based services
• Meet legal obligations
• Improve site performance

You may have the right to access, correct, delete, or object to certain processing activities. To submit a request, please contact us.

We rely on lawful bases such as consent (where required), contractual necessity, legitimate interests, and legal obligations.

Children’s Privacy

Our website and festival applications are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13.

If you believe a child has provided personal information, please contact us and we will promptly delete it.

Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. However, no method of storage or transmission is completely secure, and we cannot guarantee absolute security.

Third-Party Links

Our website may contain links to third-party websites or services. Their privacy practices are governed by their own policies, and we are not responsible for their content or practices.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated Effective Date.

Contact Us

For privacy questions or requests, please contact us at:
ScottsdaleBookFestival (at) gmail.com