Privacy Policy:

We collect information that you submit directly (applications, sign-ups, newsletter forms, and contact messages), basic website analytics, and limited payment details processed by our payment providers. We use this information to operate the festival, communicate with you, process applications, and improve our website.

We share information only with trusted service providers (email services, form tools, invoicing or payment processors, hosting, and analytics).

We do not sell personal information or “share” it for cross-context behavioral advertising.
You may request access or deletion by contacting us at ScottsdaleBookFestival (at) gmail.com.

Who we are:

Scottsdale Book Festival organizes a free, family-friendly literary festival in Scottsdale, Arizona and operates scottsdalebookfestival.com and related pages.

What this policy covers:

This policy applies to our website, festival applications, newsletter forms, contact forms, and any related festival submission processes. It explains:

• What information we collect
• How we use it
• Who we share it with
• Your choices and rights
• How to contact us

Information we collect:

Information you provide directly:

• This includes:
• Contact details (name, email, phone, city/state)
• Author, vendor, and exhibitor application details
• Book links, bios, organization details, website or social links
• Volunteer preferences and availability
• Messages submitted through the Contact page
• Payment-related information processed by our payment provider
  (We do not store full payment card numbers.

Information collected automatically:

We may collect device and usage data through cookies or similar technologies, including:

• IP address
• Browser type
• Pages viewed
• Time and date of visits
• Basic analytics for performance, security, and traffic insights

Information from third parties:

• If you interact with our social media channels or embedded content (e.g., Instagram, Facebook, YouTube), those platforms may collect data under their own privacy policies.

How we use Information:

We use information to:

• Review and manage exhibitor and vendor applications
• Communicate with applicants, exhibitors, sponsors, and volunteers
• Send festival updates, confirmations, and operational messages
• Improve our website and event operations
• Conduct analytics and monitor site performance
• Maintain security and comply with legal requirements

How we share information:

We share information only with service providers who help us operate the event and website, such as:

• Email and newsletter platforms
• Website hosting and form services
• Payment and invoicing providers
• Analytics tools

These providers may only use data to perform services on our behalf.

We may also share information:

• To comply with law, legal process, or governmental requests
• To protect the safety of attendees, exhibitors, and the public
• In connection with an organizational change related to the festival

We do not sell or “share” personal information:

We also do not “share” data for cross-context behavioral advertising.

If our practices change, we will update this page and provide any legally required opt-out options.

Cookies & Analytics:

We use essential cookies to operate the site and may use analytics cookies to understand traffic and improve content. Where legally required, we will request consent before setting analytics cookies.

You can manage cookie preferences through:

• Our “Cookie Settings” (if enabled)
• Your browser or device settings

Your Choices:

Emails

• You may unsubscribe from marketing or announcement emails at any time.
  Operational emails (confirmations, invoices, instructions) may still be sent.

Cookies

• Adjust preferences through Cookie Settings (if shown) or your browser settings.

Access, Deletion, or Correction

• Email ScottsdaleBookFestival (at) gmail.com to submit a privacy request.
  We will verify your identity and respond according to applicable laws.

State Privacy Notices (CCPA, CPRA, and Similar U.S. Laws):

Residents of certain states may have additional rights, including:

• Access to collected data
• Correction
• Deletion
• Opt-out of targeted advertising
• Opt-out of certain disclosures

We honor legally required rights requests and recognize Global Privacy Control (GPC) signals when applicable.

Categories of Information We Collect

• Identifiers (name, email)
• Contact information
• Application or participation details
• Internet/usage data (analytics)

Purposes

Event operations, communication, security, analytics, and website functionality.

Retention

See “Data Retention” below.

EU/UK Visitors

If you visit our site from the EU or UK, we process personal data only as needed to:

• Communicate with you
• Operate the festival and website
• Fulfill contract-based services
• Meet legal obligations
• Improve site performance

You may have rights to access, correct, delete, or object to processing.
Contact us to submit a request.

We rely on consent (where required), contract necessity, legitimate interests, and legal obligations as lawful bases for processing.

Children’s Privacy:

Our website and applications are not directed to children under 13.
We do not knowingly collect information from children under 13.
If a child has provided information, contact us and we will delete it.

Security:

We use reasonable administrative, technical, and physical safeguards to protect personal information.
No method of storage or transmission is fully secure.

Data Retention:

We retain information as long as needed for event operations, legal or accounting requirements, or as otherwise stated at the time of collection. When no longer necessary, we delete or de-identify data.

Third-party links:

Our site may link to third-party websites or services. Their privacy practices are governed by their own policies, not ours.

Changes to this policy:

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new Effective Date.

Contact us:

or privacy questions or requests, email:
ScottsdaleBookFestival (at) gmail.com