Who we are:

Scottsdale Book Festival (“we,” “us,” “our”) organizes a free, family-friendly, one-day literary festival in Scottsdale, Arizona and operates scottsdalebookfestival.com and related pages.

What this policy covers:

This policy explains what we collect, how we use it, who we share it with, your choices, and how to contact us. It applies to our website and festival-related forms (e.g., Authors, Vendors, Food Vendors, Sponsors, Volunteers, Contact, Newsletter).

Information we collect:

Information you provide directly:

• Contact details (name, email, phone, city/state).
• Application details (author/vendor info, links, bios, booth preferences, availability).
• Volunteer preferences and availability.
• Messages you send us.
• Payment-related info (handled by our payment/invoicing provider; we typically don’t store full card details).

Information collected automatically:

• Device and usage data (IP address, browser type, pages viewed, and timestamps) via cookies or similar technologies for security, performance, and analytics.

Information from third parties:

• If you follow our social accounts or interact with embedded content, those platforms may collect information under their own policies.

How we use Information:

• Review and manage applications (authors, vendors, food vendors, sponsors, volunteers).
• Send festival updates, confirmations, and operational emails.
• Run and improve our website and event operations (including analytics and performance).
• Security, compliance, and legal purposes (e.g., prevent abuse, comply with law, respond to lawful requests).

How we share information:

We share information with service providers who help us operate the event and website (e.g., email and form tools, payment/invoicing, hosting, analytics). These providers may only use data to deliver their services to us. We may also share information:

• To comply with law or legal process.
• To protect the rights, safety, and security of attendees, exhibitors, and the public.
• If we undergo an organizational change related to the festival.

We do not sell or “share” personal information: for cross-context behavioral advertising. If our practices change, we will update this page and provide any legally required opt-out.

Cookies & Analytics:

We use essential cookies to make the site work and may use analytics cookies to understand traffic and improve content. Where required, we’ll ask for consent before setting non-essential cookies. You can adjust preferences at “Cookie Settings” (link on our site, if enabled) or through your browser settings.

Your Choices:

• Emails: You can unsubscribe from marketing or announcements using the link in any email. Transactional/operational emails may still be sent (e.g., confirmations).
• Cookies: Use Cookie Settings (if available) or your browser/device settings to manage cookies.
• Access / deletion / correction: Email us ScottsdaleBookFestival (at) gmail.com with your request. We’ll verify your identity and respond as required by applicable laws.

State privacy notices (e.g., California and similar U.S. laws):

Residents of certain states may have rights to access, correct, delete, and/or opt out of targeted advertising or certain disclosures. We honor legally required rights requests and recognize Global Privacy Control (GPC) signals where applicable. To exercise rights, email ScottsdaleBookFestival (at) gmail.com

Categories we collect:

Identifiers (e.g., name, email), contact info, application and participation details, internet/usage data (analytics).
Purposes: event operations, communications, security, website analytics.
Retention: see “Data retention” below.

EU/UK Visitors:

If you visit our site from the EU/UK, we process personal data only as necessary to deliver our services, communicate with you, operate the event, and meet legal obligations. You may have rights to access, correct, delete, or object to certain processing. Contact ScottsdaleBookFestival (at) gmail.com to exercise your rights. We rely on consent (where required), contract necessity, legitimate interests (e.g., event operations and site analytics), and/or legal obligations as the lawful bases for processing.

Children’s Privacy:

Our site and festival participation forms are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, contact us and we will delete it.

Security:

We take reasonable administrative, technical, and physical safeguards to protect personal information. No method of transmission or storage is 100% secure.

Data Retention:

We keep information only as long as necessary for event operations, legal or accounting requirements, or as otherwise stated when collected. When no longer needed, we delete or de-identify data.

Third-party links:

Our site may link to other websites or services. Their privacy practices are governed by their own policies.

Changes to this policy:

We may update this policy from time to time. Changes will be posted on this page with a new Effective date.

Contact us:

Questions or privacy requests: ScottsdaleBookFestival (at) gmail.com